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Privacy Statement and Data Protection
I am registered with the ICO (Information Commissioners Office) which means I need to tell you what I am collecting from you and what I intend to do with it.
What data do I keep and why?
Name and age – this is basic information that helps me get to know you.
Address, email address, phone number – I use this as a way of contacting you regarding your sessions. I will mainly use the method you first contacted me on but if I can't reach you I will try a different method.
Doctors details – If I was worried that you were at risk then I may need to contact your doctor, if I could I would tell you I was going to do this
Will I share your data and if I do who will I share it with and for what purpose?
It is very unlikely that I will share your data. I will not sell it on or use it for unethical reasons. I may have to share it if my notes are subpoenaed by court, if you or anyone you tell me about is at harm or risk of harm I may have to pass this information on to your GP or the police.
I have also appointed a Clinical Executor. In the unfortunate event I can no longer work with you they will have access to your details and will get in touch with you.
How will I store your data?
The data on this paper is kept in a locked filing cabinet. I transfer your name and a code to my password protected lap top and your phone numbers may be kept in my business mobile phone which is code protected.
How long will I store your data for and how will I dispose of it?
I'll keep your session notes, your name and your unique code for 5 years which is the time frame my insurance company requests.
I'll shred this document with your personal information on 1 month after our work finishes.
I'll delete your phone number out of my mobile phone 1 month after our work finishes.
Right to access and control your personal data?
You have the right to access your personal data through a data subject access request, free of charge within 1 month of your request. You also have a right to transfer this data to another party.
You have a right to ask for information about you to be erased as long it is no longer relevant to the original purpose it was collected. You can also request any inaccurate information about you to be amended.
If you wish to withdraw your consent to my use of your data at any point please let me know in writing by letter or email, however data may need to be retained for lawful purposes in line with my insurance requirements in case it may become necessary to share your data in case of legal action following a complaint, or a legal duty by court order.
Agreement to Process Personal Data
By continuing to use my website you are agreeing to the policies set out in this document.
If you have any concerns about the way I have handled your data, you can complain to ICO at www.ico.org.uk or phone them on 0303 123 1113.